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1、Stop the DIET Cycle and Boil the Ocean!A FUN ANALOGY TO DISCUSS LESSONS LEARNT AND STRATEGIES FOR SUCCESSFUL RIIM IMPLEMENTATIONSSpeaker Introduction for ContextGabrielle Spurlin(RIIM SME&hobby farmer)Education:Business Administration/AccountingPrimary Industry Experience:Engineering,Design,&Constru

2、ction(25 yrs,Fortune 100 Companies)Notable Roles:Global RIM Director(30k employees,11k 15k active projects)University of Florida Professor,Project Management FundamentalsObjective for todayLess“slide show”more discussionShare Lessons Learnt&Proven Strategies for SuccessEstablishing a RIIM Organizati

3、onal FootprintImplementing RIIM Governance&SystemsHopefully share a few laughsMy“RIIM”Adventures(the infinite ponder)It all began with a phone call in 2012(on a dark and stormy night)“7 experts have tried and failedwant the role?”The quest to understand the challenge beganFact or Fiction The“help”st

4、arted rolling inExperts“failed”.“Made it too complicated”“The tools dont work”“Back in the day,we could always find documents”“Ridiculous to put so much focus on security”“We just need a standard folder structure like we use to have”“Stop wasting time talking about process the tool defines process”“

5、You just need a good elevator speech”HELP“Helpful”Elevator Speech FeedbackAvoid“data”or“information”IT topics“Governance”is too directivekills innovation“ECM”is confusing whats“content”“Holistic”is too broad a concept Bad taste for“DRM”from last initiative Dont need the“R”,just DM Documents are Reco

6、rdsAIs Elevator SpeechAIs response to“Write an elevator speech on the benefits of holistic records and information governance”Imagine a world where your organizations information is not only secure and compliant but also seamlessly accessible and efficiently managed.Implementing a holistic records a

7、nd information governance strategy can make this a reality.This approach ensures that all data,from creation to disposal,is systematically controlled and protected.The benefits are manifoldIn essence,holistic records and information governance is the backbone of a secure,efficient,and compliant orga

8、nization,driving both operational excellence and strategic advantage.Why have there been so many“Branding”effortsALPHABET SOUPDigital Information Enterprise Transformation-“DIET”Analogy Everyone wants a quick solutionMost agree change is needed,but the effort is dauntingFew are willing to make a tru

9、e commitmentMost start a new solution with failure in mindOld behaviors are easierMarket jumps on the next new solution THIS one works!Who endorses the solution mattersLessons LearntWhat you call it matters(to most)THERES A COST FOR EXCESS BAGGAGE History mattersand often repeats UNDERSTAND WHAT GOT

10、 US HEREShare“findings”cautiouslyKEEP FOOT OUT OF MOUTHAvoid perceived power conflicts“EXPLAINING”VS.BEING“ARGUMENTATIVE”Communication Syles MatterKNOW ONESELF&MASTER THE SOCRATIC METHODNever assume an assigned title equates to Subject Matter ExpertiseTRUST BUT VERIFYTraditional Stakeholder Mapping

11、is not enoughWHO ARE THE INFLUENCERS/TRUSTED ADVISORSWHAT ARE THEIR OBJECTIVES/WHAT DEFINES SUCCESSNever assume expertise is prioritized over relationships“FACTS”BASED ON AGENDA-BASED OPINIONStrategies for Success!Understand the psychology behind the challenge HUMANS ARE STILL INVOLVEDThink in terms

12、 of Ecosystems not SilosPEOPLE,PROCESSES,AND SYSTEMSDATA,INFORMATION,DOCUMENTS,&RECORDSLeverage“resume builders”and “1st to market”trophy seekersTURN FRUSTRATION INTO A POWERFUL TEAMCreate career path“pull”LEVERAGE THE BUSINESS TO DRIVE THE NEEDStrike while AI is a hot topic!DATA GOVERNANCE IS BACK

13、ON THE TABLEBack in the dayBack in the daymeets Modern EmployeeRequirements(Lock the doors)Needs (Open the windows)CorporateLegalRegulatoryContractualEasyEfficientFlexible Must address both Needs&Requirements Often conflicting objectives/CSFs Ecosystem based governance model delivers successTHANK YOU!