財務：費用管理創新.pdf

1、Finance:Innovations in Expense Management Olga Anisimovich&Doug Johnson2AgendaExpense Management Capabilities and BenefitsExpense Management WorkflowsPurchase OrdersExpense ReceiptsCorporate Cards and Bank FeedsApproval MapsUsing Internal Projects to Track Expenses3Presented byOlga AnisimovichSenior

2、 Technical Product ManagerDoug JohnsonVP Product Management4AutomateExpand andEnhanceExpand your BusinessGo GlobalDouble-Entry AccountingAudit ControlsFinancial ReportingControl Accounts SubaccountsDashboardsAccrualsGL AllocationsRecurring TransactionsBank FeedsAP Document RecognitionAcumatica Payme

3、ntsApproval Workflows Deferred RevenueFixed Assets Expense ManagementContract ManagementTax ManagementIntercompany AccountingProjectsBudgetingMultiple financial calendarsGlobal FinancialsMulti-currencyLocalizationFoundationFinancial Overview:from basic needs to global featuresExpense Management6Expe

4、nse Management OverviewBudgetsVendorsApproval WorkflowsPurchase OrdersAP BillsBank transactions&FeesExpense ReceiptsBanksCorporate CardsProjectsEmployeesInternal Requests7Key BenefitsIntegrated Solutions Means Real time tracking and approval of expensesPurchase orders,expense receipts,bank fees,and

5、corporate cards all managed in one systemApproval maps provide flexible,multi-level approvalsProjects provide budgeting that can span periods or specific objectivesLower integration and software costsExpense Management WorkflowsPlanned purchases using purchase ordersExpense receiptsCorporate cards a

6、nd bank feedsPlanned Purchases using Purchase OrdersPurchase Orders Best PracticesBudgetsCompany ProjectsExpense Planning and ApprovalUse requests for account-level budget controlUse projects for specific initiative budget controlProcessing and ReportingUse AP Document Recognition to streamline bill

7、 processingConfigure ARM reports and dashboards for real-time trackingExpense Receipts13Expense ManagementExpense management enables employees to record expense receipts and submit claims for reimbursement of the expenses incurred using personal accounts or corporate credit cards.Expense receipts ca

8、n beentered manually in web or mobile application;created from image by OCR;generated automatically from credit card transactions imported from bank.Expense receipts and claims can undergo approval process.Upon release,expense receipts post transactions in general ledger and update project costs.14E

9、xpense Receipt Workflow15Recording Expense ReceiptsSelect an appropriate expense item to properly classify an expenseEnter an expense amount from the receiptAssign the receipt to the needed projectIndicate if the expense needs to be reinvoiced to a customerSpecify if it is paid out of pocket or with

10、 a corporate cardRecord receipt in the local or in a foreign currencyVerify taxes calculated automaticallyEnter employee part if any(for receipt paid out of pocket)16Approval MapsAcumatica ERP allows users to configure approval maps for automatically routing documents to authorized approvers based o

11、n the properties of the documents.Featuresconfigurable approvals maps based on document properties;multi-step approvals;multiple approvers;automatic approval or rejection if no approver is found;ability to request a reason for rejection;notifications via dashboard and email;delegating and reassignin

12、g approvals.Corporate Cards and Bank Feeds18Using Corporate CardsCompanies can utilize corporate or business credit cards to enable employees to make purchases on behalf of the organization using company funds.Benefits:streamlines the purchasing process.Challenges:expense receipts may not be submitt

13、ed on time;expenses may not be classified properly;reconciliation of credit card statements is a time-consuming task;misuse or fraud by employees.19Bank Feeds ArchitectureBanksKey Connection Data Service(Plaid/MX)Production/Sandbox URL Bank Token linked to account Transaction DatesBank AggregatorsAc

14、umaticaConnection ServiceAcumatica Customer 1Acumatica Customer 2Acumatica Customer NTokens link Acumatica to bank accounts*Token must be refreshed each time user password changesAcumatica20Bank Feeds OverviewFeatures:automatic import of credit card transactionsautomatic creation of expense receipts

15、;notifications sent to card holders;streamlined reconciliation of credit card statements.Benefits:improved accuracy and efficiency in tracking and managing expenses;reduction in manual data entry;real-time visibility into credit card spending;time and cost savings for finance and accounting teams;mi

16、nimization of errors and fraud through timely approvals and reconciliation.21Bank Feeds Concerns and SolutionsImprovement RequestsFaster receipt of transactionsSupport of additional banks and servicesBank security challengesIdentify which cardholder is associated with a transactionLicensing,definiti

17、on of bank accountDuplication of feedsComing SoonImport.csv files from bank website directly to the bank feeds in AcumaticaLink multiple bank accounts to a single cash account(2024 R1)Internal Projects for Cost Tracking24Internal Projects Use CasesUse internal projects to track expenses for Specific

18、 initiatives such as sales costsProjects spanning multiple years25DEMO Internal Sales ProjectSituation:Finance believes the cost of sales are too high and wants more visibility into the sales overhead.Wrinkle:When sales deals are won,costs should be automatically allocated to the project.2024 R1 Fin

19、ancial Features2024 R1 Financial FeaturesCredit terms and cash discounts in Credit MemosReverse a cash purchase documentAdd AP Cash Return to bank depositsApproval and Rejection reasons for financial formsCalculate cash discounts on taxable amountsSimplify Canadian EFT setup using pluginCard reader

20、integration with Acumatica PaymentsMap multiple bank accounts to one cash account*Several others(6+)*experimental feature29Keep in touch!No Reliance This document is subject to change without notice.Acumatica cannot guarantee completion of any future products or program features/enhancements describ

21、ed in this document,and no reliance should be placed on their availability.Confidentiality:This document,including any files contained herein,is confidential information of Acumatica and should not be disclosed to third parties.Kwiat 18K Diamond Pendant NecklaceSaddleback Leather Flight Bag BriefcaseWe want your feedback.Q&AEvery survey completed=an entry to win!Clive Coffee Lucca A53 Mini V2Espresso MachineComplete a survey in the Summit app for an entry to win one of these awesome customer prizes!Doug JOlga A